The Round Constitution - 1978

THE ROUND

CAMBRIDGE UNIVERSITY COUNTRY DANCE CLUB

1. The club shall be called The Round.
2. Membership shall be open to all members of the University and others wishing to dance English Country Dances, especially those found in the Playford collection.
3. Such charges shall be made for ordinary meetings and parties as the Committee shall decide.
4. Ordinary meetings, at which country dances shall be taught, shall be held during the University terms at intervals to be decided by the Committee, who shall fix the date for a Country Dance Party, to be held each term.
5. The Round shall be governed by a Committee of not fewer than eight nor more than twelve members, six being required to form a quorum. The Committee shall meet at least once in each University term, after due notice has been given to all members of the Committee.
6. The Committee shall from time to time elect new members whom it considers likely to maintain the traditions of the Round and to remain in Cambridge long enough to be of service to it.
7. The Committee may elect a President. The position shall be an honorary one and reserved only for those who have rendered especial service to the Round over a period of years.
8. The Committee shall elect a Senior Treasurer who shall be of M.A. standing and shall supervise the finances of the Round in accordance with University Regulations.
9. The President and the Senior Treasurer shall be members of the Committee ex officio. Other members of the Committee shall retire after three years' service but shall be eligible for re-election. Any member shall be required to resign from the Committee on ceasing to be an active member of the Round.
10. The Committee shall elect from its own number a Chairman and a Junior Treasurer.
11. The Chairman
    1. shall be in statu pupillari and shall hold office for one academic year only,
    2. shall call and preside over all meetings of the Committee,
    3. shall ensure that arrangements are made for Round meetings to be held in the Long Vacation Term if required,
    4. shall be responsible for the safekeeping of the properties of the Round,
    5. shall be responsible for organising Study Round, if required,
    6. shall have the casting vote in Committee,
    7. shall keep a list of dances danced and make it available to Instructors,
    8. shall, before each term begins, ensure that halls have been booked for all meetings of the Round,
    9. shall organise extra activities as directed by the Committee,
    10. shall ensure that Minutes are kept of all Committee meetings,
    11. shall ensure that a competent instructor is present at each meeting of the Round,
    12. shall ensure that musicians or music are available for each meeting or party,
    13. shall ensure that for each party there is suitable refreshment and a Master of Ceremonies.
12. The Junior Treasurer
    1. shall hold office for one academic year, but may be re-elected,
    2. shall be responsible for the safekeeping of the funds,
    3. shall draw up cheques to be signed by the Senior Treasurer,
    4. shall collect the charges for all meetings and parties and shall pay these and all other receipts into the Round banking account,
    5. shall make payments as directed out of petty cash,
    6. shall keep a single-entry cash book with a detailed account of all monies received and spent,
    7. shall, at the end of each term before he goes down, pay into the Round banking account all monies that he holds and hands to the Senior Treasurer a completed account for the term and all receipted bills,
    8. shall present annually, during the Easter Term, a completed account for the preceding financial year which shall end on the last day of the Lent Term. He shall present an interim account at any time if required to do so by the Committee,
13. The Instructors
    1. shall be elected by the Committee,
    2. shall be persons of considerable dancing experience and teaching ability,
    3. shall be responsible for maintaining a high standard of teaching at all ordinary meetings of the Round, whether conducted by the Instructor personally, or delegated.
    4. Tenure of the office of Instructor shall not be a disqualification from holding any other office of the Round.
14. Only members and their guests shall be allowed to attend parties.
15. The Committee shall have the power to send teams from the Round to perform at Festivals, and to incur reasonable expenses thereby.
16. The Committee shall have the power to affiliate the Round, as an autonomous club, to any other Country Dance organisation.
17. The Committee shall have the power to suspend, change, or add any rule by a two-thirds majority of the whole Committee.
18. The Rules shall be available for inspection by any member of the Round and each member of the Committee shall be presented with a copy.

These Rules received their final form on 20th November, 1978, and are a revision of the Rules of 1960, amended on 23rd April 1963, which they now replace. Page maintained by Hugh.Stewart@acm.org